Choosing the right AI meeting notes Chrome extension in 2025 can feel overwhelming—there are dozens of options, and they don't all work the same way. Some join your call as a visible participant; others run quietly in your browser. This roundup compares the best AI meeting notes Chrome extensions for Google Meet, Zoom, and Microsoft Teams, explains the bot vs no-bot difference, and gives you a clear way to pick one that fits your team.
What to look for in an AI meeting notes Chrome extension
Before comparing specific tools, it helps to know what actually varies:
- Platform support – Does it work with Google Meet, Zoom, and Teams (browser), or only one or two? If your team uses multiple platforms, cross-platform support matters.
- Real-time vs post-meeting – Some extensions show a live transcript and summary during the call; others deliver notes only after the meeting ends. Both are useful; it depends whether you want in-call reference or a clean recap afterward.
- Bot vs no-bot – This is the biggest differentiator. Bot-based tools join the meeting as a third participant. Everyone sees them in the roster. No-bot tools capture audio from your browser or device and never appear in the participant list. For sales, legal, healthcare, or any context where trust and compliance matter, no-bot options avoid the "who's that?" moment and often clear policy hurdles faster. If this is new to you, read why meeting bots can hurt deals and how to get meeting notes without a bot.
- Pricing – Free tiers often cap minutes or meetings per month (e.g. 300 minutes or 10 meetings). Paid plans for individuals and small teams typically sit in the $10–17 per user per month range. Enterprise is a different bracket.
- Accuracy – In ideal conditions many tools cite 90%+ accuracy; in real meetings with accents, noise, or jargon, expect some variance. If accuracy is critical, plan for a quick review pass.
Extensions that join the call (bot-based)
These tools join your meeting as a visible participant. They record from the call itself, which can improve speaker identification and coverage when multiple people speak.
Fireflies.ai works across Zoom, Google Meet, and Microsoft Teams (and 10+ other platforms via integrations). It offers automatic transcription, AI summaries, action items, and a large integration set (CRMs, Slack, etc.). It joins as a bot, so everyone in the call sees it. Free tier available; paid plans start around $10/user/month. Good fit if you want maximum features and your team is fine with a visible recorder.
Otter.ai provides real-time transcription and live captions, with a free tier (e.g. 300 minutes per month) and strong Zoom integration. Summaries and action items typically arrive after the meeting. It can join as a bot or, in some setups, capture from your device. Widely used; accuracy is generally solid in clear audio conditions.
Fathom is free for individuals and works with Zoom (and in some cases other platforms). It’s geared toward quickly pulling out action items and key moments. Like Fireflies and Otter, it typically joins the call as a participant, so consider that if you’re in sales or regulated environments.
The tradeoff with bot-based extensions: you get strong features and often good accuracy, but the visible participant can affect trust and compliance. In sensitive or customer-facing calls, many teams prefer a no-bot option.
Extensions that don't join the call (no-bot)
These tools capture audio from your browser or device. No extra attendee appears in the participant list—only you (and your usual meeting app) are visible. That makes them a better fit for sales, legal, healthcare, and any context where a visible bot is a non-starter.
Tactiq runs as a Chrome extension and provides real-time transcription without joining the call. It supports Google Meet, Zoom (browser), and Microsoft Teams. You get a transcript panel, summaries, and action items. Pricing ranges from a free tier (e.g. limited meetings per month) to paid plans. A solid choice if you want no-bot meeting notes and don’t need a long list of CRM integrations.
W3copilot is a no-bot AI meeting notes Chrome extension for Google Meet, Zoom (browser), and Microsoft Teams. It captures from your side only—no bot in the call—and delivers real-time transcription plus AI summaries and action items. If you care about meeting notes without a bot for trust or compliance, it’s worth trying alongside Tactiq and others. You can try it at w3copilot.com.
Other no-bot or “invisible” options exist (e.g. some tools that record locally or via browser-only capture). When evaluating, ask: Does it join the call, or does it run in the background? If it doesn’t join, you avoid the visibility and compliance issues that often come with bot-based tools.
Comparison at a glance
| Tool | Meet | Zoom | Teams | Joins call? | Typical price (approx.) |
|---|---|---|---|---|---|
| Fireflies | Yes | Yes | Yes | Yes (bot) | Free tier; paid from ~$10/user/mo |
| Otter | Yes | Yes | Varies | Yes (bot) | Free 300 min/mo; paid from ~$10/user/mo |
| Fathom | Limited | Yes | Limited | Yes (bot) | Free for individuals |
| Tactiq | Yes | Yes (browser) | Yes | No | Free tier; paid ~$96/year |
| W3copilot | Yes | Yes (browser) | Yes | No | See w3copilot.com |
Platform support and pricing can change; check each vendor’s site for current details. The main takeaway: bot vs no-bot and platform coverage should drive your shortlist.
How to choose
- Privacy-first, no visible bot (sales, legal, healthcare) – Prefer a no-bot extension: Tactiq or W3copilot. You get transcripts and AI notes without a third participant in the call.
- Maximum features and integrations, bot is acceptable – Fireflies or Otter are common choices. Both join the call and offer strong summaries and integrations.
- Free tier and light use – Several tools offer free tiers (Otter, Tactiq, Fathom, etc.). Compare minute or meeting caps to your typical usage.
- Multi-platform (Meet, Zoom, Teams) – If your team uses all three, narrow to extensions that support all of them (e.g. Fireflies, Tactiq, W3copilot for browser-based Meet/Zoom/Teams).
Use accuracy, no-bot, and pricing together when comparing; the right AI meeting notes Chrome extension is the one that fits your platforms, your policy on bots, and your budget.
Key takeaways
- The best AI meeting notes Chrome extensions for 2025 cover Google Meet, Zoom, and/or Teams; the real differentiator is whether they join the call (bot) or run in the background (no-bot).
- Bot-based tools (Fireflies, Otter, Fathom) offer strong features and integrations but appear as a participant—which can hurt trust and compliance in customer or regulated settings.
- No-bot extensions (Tactiq, W3copilot) capture from your browser without joining the call, so they’re a better fit for sales, legal, and privacy-sensitive teams.
- Compare platform support, pricing, and bot vs no-bot first; then narrow by accuracy and extra features.
If you want AI meeting notes and transcription without a bot in the call, try W3copilot for Meet, Zoom, and Teams—real-time transcript and AI summaries from your browser, with no extra participant.