How does w3copilot work without a bot?

w3copilot runs as a Chrome extension on your local machine. It captures audio directly from your browser tab, so there's no bot joining your call. Your meeting participants will never know it's there unless you tell them.

Is my data secure and private?

Absolutely. We're SOC 2 Type II certified with end-to-end encryption. Your transcripts are encrypted at rest and in transit. We never train AI models on your data, and you can delete your data at any time. We're also GDPR compliant.

Which meeting platforms are supported?

w3copilot works with Google Meet, Zoom, Microsoft Teams, Webex, and any other web-based meeting platform. If it runs in Chrome, w3copilot can transcribe it.

What languages do you support?

We support 60+ languages including English, Spanish, French, German, Portuguese, Chinese, Japanese, Korean, Hindi, Arabic, and many more. The extension automatically detects the language being spoken.

Can I try it before buying?

Yes! Our Free plan gives you 10 meetings per month forever, no credit card required. Pro, Team, and Enterprise plans come with a 14-day free trial. You can cancel anytime.

How accurate is the transcription?

Our transcription accuracy is 99%+ for clear audio in supported languages. We use state-of-the-art AI models that improve over time. Speaker identification is also highly accurate when participants introduce themselves.

Can I share transcripts with my team?

Yes! Pro and Enterprise plans include team collaboration features. You can share transcripts, add comments, highlight important moments, and assign action items to team members.

What about integrations?

We integrate with Notion, Slack, Google Docs, Microsoft Office, Salesforce, HubSpot, and more. You can automatically sync meeting notes to your favorite tools. Custom integrations are available on Enterprise plans.

Do I need to record my meetings?

No. w3copilot transcribes in real-time without recording. The audio never leaves your device during transcription. Only the text transcript is saved to your account.

What happens if I exceed my plan limits?

On the Free plan, you'll be notified when you're close to your 10 meeting limit. You can upgrade to Pro anytime for unlimited meetings. There are no surprise charges or overages.

Privacy Policy – W3copilot

1. Introduction

w3copilot ("we," "us," or "our") operates the w3copilot Chrome extension and the website at w3copilot.com (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

We are committed to protecting your privacy. Our product is built on the principle that your meeting conversations are yours — not ours. We do not sell your data, we do not use your transcripts to train AI models, and we do not serve ads.

By using our Service, you agree to the collection and use of information in accordance with this policy. If you do not agree, please discontinue use of the Service.

2. Information We Collect

Information you provide directly:

Account information: name, email address, and password when you create an account
Payment information: billing details processed through our third-party payment provider (Razorpay). We do not store your full credit card number
Profile preferences: language settings, notification preferences, and integration configurations
Support communications: messages you send to our support team

Information collected automatically:

Meeting transcripts and audio: captured by the Chrome extension during meetings you choose to record. This data is processed to generate transcripts, summaries, and action items
Usage data: features used, meeting frequency, extension interactions, and error logs
Device and browser information: browser type, operating system, screen resolution, and Chrome extension version
IP address and approximate location: used for security, fraud prevention, and service optimization
Cookies and similar technologies: see our Cookie Policy for details

Information from third parties:

OAuth data from Google, Microsoft, or Zoom when you connect your calendar or meeting platforms
CRM data if you enable integrations with tools like HubSpot or Salesforce

3. How We Use Your Information

We use your information for the following purposes:

To provide and maintain the Service, including generating transcripts, AI summaries, and action items from your meetings
To process your transactions and manage your subscription
To send you service-related communications including updates, security alerts, and support messages
To improve and optimize our Service based on usage patterns and feedback
To detect, prevent, and address technical issues, fraud, or security threats
To comply with legal obligations

We do NOT use your information to:

Train or improve AI or machine learning models
Sell to third parties, data brokers, or advertisers
Serve you targeted advertisements
Build profiles for purposes unrelated to providing the Service

4. AI and Transcript Processing

Our AI features (summaries, action items, coaching insights) use third-party AI providers via enterprise API agreements. Important details:

Your transcripts are sent to our AI providers solely to generate the features you request
Our AI providers are contractually prohibited from using your data to train their models
Transcript data sent to AI providers is not retained by them beyond the processing session
You can disable AI features at any time in your settings
All data transmission to AI providers uses TLS 1.3 encryption

6. Data Retention

Meeting transcripts and summaries: Retained for as long as your account is active. You can delete individual transcripts at any time, and they are permanently removed within 30 days
Account information: Retained for the duration of your account. Upon account deletion, personal data is removed within 30 days, except where retention is required by law
Usage and analytics data: Retained in anonymized form for up to 24 months
Payment records: Retained for 7 years as required by tax and accounting regulations

7. Data Security

We implement industry-standard security measures to protect your data:

AES-256 encryption for data at rest
TLS 1.3 encryption for data in transit
SOC 2 Type II compliance (in progress)
Regular security audits and penetration testing
Role-based access controls for internal systems
Automated threat monitoring and incident response

For full details, see our Security page.

8. Your Rights and Choices

Depending on your location, you may have the following rights:

Access: Request a copy of the personal data we hold about you
Correction: Request correction of inaccurate personal data
Deletion: Request deletion of your personal data ("right to be forgotten")
Portability: Request your data in a structured, machine-readable format
Restriction: Request restriction of processing of your personal data
Objection: Object to processing of your personal data for certain purposes
Withdraw consent: Where processing is based on consent, withdraw it at any time

To exercise any of these rights, email us at [email protected]. We will respond within 30 days.

Account controls you can use directly:

Delete individual transcripts from your dashboard
Export all your data from Settings → Data Export
Delete your entire account from Settings → Account → Delete Account
Disable AI features from Settings → Privacy
Manage cookie preferences via our cookie consent banner

9. International Data Transfers

We process data primarily in the United States. If you are located in the European Economic Area (EEA), United Kingdom, or other regions with data protection laws, your data may be transferred to and processed in the US. We rely on Standard Contractual Clauses (SCCs) approved by the European Commission to ensure adequate protection for international transfers.

10. Children's Privacy

Our Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

11. California Privacy Rights (CCPA)

If you are a California resident, you have the right to:

Know what personal information is collected about you
Know whether your personal information is sold or disclosed and to whom
Say no to the sale of personal information (we do not sell your data)
Access your personal information
Request deletion of your personal information
Equal service and price, even if you exercise your privacy rights

To exercise these rights, contact us at [email protected].

12. Chrome Web Store Compliance

As a Chrome extension, w3copilot complies with Google's Chrome Web Store Developer Program Policies:

We only request the minimum permissions necessary to provide our Service
We encrypt all personal and sensitive user data in transit and at rest
We do not sell user data to third parties
We do not use or transfer user data for purposes unrelated to the extension's core functionality
We do not use or transfer user data to determine creditworthiness or for lending purposes

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and, where appropriate, sending you an email notification. The "Last updated" date at the top of this page indicates when this policy was last revised.

14. Contact Us

If you have questions about this Privacy Policy or want to exercise your data rights:

Email: [email protected]
Website: w3copilot.com/contact

Privacy Policy