We built w3copilot on the belief that you shouldn't have to sacrifice privacy for productivity. Your meeting conversations contain some of your most sensitive business information — sales strategies, hiring decisions, product roadmaps. We protect that data with the same rigor as enterprise security teams.
Our Core Security Principles
1. Your data is never used for AI training
We use enterprise-grade AI APIs with strict data processing agreements. Your transcripts are processed to generate summaries and action items, then discarded by our AI providers. They are never retained, stored, or used to train or improve any AI model.
2. Bot-free by design
Unlike competitors that inject visible bots into your meetings, w3copilot operates invisibly within your browser. No participant sees a recording notification from our tool. This isn't just about user experience — it's a security architecture choice that minimizes the data surface area exposed to third parties.
3. You control your data
Delete any transcript with one click. Export all your data at any time. Close your account and everything is permanently removed within 30 days. No dark patterns, no data hostage situations.
Infrastructure Security
Encryption
- In transit: All data uses TLS 1.3 encryption
- At rest: All stored data encrypted using AES-256
Cloud Hosting
- SOC 2-certified cloud providers (GCP / AWS)
- Data centers in the United States
- Geographic redundancy with encrypted backups
Network Security
- Web application firewall (WAF)
- DDoS protection
- Real-time intrusion detection
Backups
- Automated encrypted backups
- Geographic redundancy
- Regular recovery testing
Application Security
Authentication & Authorization
- Secure OAuth 2.0 for third-party sign-in (Google, Microsoft)
- Passwords hashed using bcrypt with per-user salts
- Role-based access controls (RBAC) ensuring users can only access their own data
- Team admins have configurable permissions
Session Management
- Secure session tokens with automatic expiration
- Support for forced logout across all devices
- Protection against session hijacking and fixation attacks
API Security
- Rate limiting to prevent abuse
- Input validation on all endpoints
- Parameterized queries to prevent injection attacks
- CORS policies to prevent unauthorized access
Dependency Management
- Automated vulnerability scanning of all third-party dependencies
- Alerts for critical patches
- Regular updates and security reviews
Organizational Security
Access Controls
Employee access to production systems follows principle of least privilege. All access is logged and audited.
Background Checks
All team members handling user data undergo background verification.
Security Training
Regular security awareness training for all employees covering phishing, social engineering, and data handling best practices.
Incident Response
Documented incident response plan with defined escalation procedures. We commit to notifying affected users within 72 hours of confirming a data breach.
Vendor Management
All third-party vendors undergo security review before integration. We maintain an inventory of all data processors and sub-processors with their security certifications and data handling practices.
Compliance
SOC 2 Type II
Certification in progress. We follow the Trust Services Criteria for security, availability, and confidentiality.
GDPR
We comply with the EU General Data Protection Regulation, including data minimization, purpose limitation, and respect for data subject rights. We use Standard Contractual Clauses (SCCs) for international data transfers.
CCPA
We comply with the California Consumer Privacy Act, including the right to know, delete, and opt-out. We do not sell personal information.
HIPAA Readiness
Our infrastructure supports HIPAA-compliant configurations for healthcare organizations (available on Enterprise plans with BAA).
Chrome Web Store Policies
Full compliance with Google's data handling, encryption, and disclosure requirements for Chrome extensions.
Responsible Disclosure
We value the security research community. If you discover a vulnerability, please report it responsibly:
How to Report
- Email: [email protected]
- What to include: Description of the vulnerability, steps to reproduce, and any potential impact
- Our commitment: We will acknowledge your report within 48 hours, provide regular updates, and publicly credit researchers (with permission) once the issue is resolved
- Scope: Our Chrome extension, web application, and API endpoints
Please do not access other users' data, perform destructive testing on production systems, or publicly disclose vulnerabilities before we have had reasonable time to address them.
Questions?
If you have security questions or need compliance documentation for your organization's vendor review process, contact us at [email protected].